How to to Give Effective Staff Evaluations

For years I’ve used this form below when I perform my twice-annual staff evaluations. I have every staff person complete the form on themselves and attach their goals for the previous and upcoming year.  These documents provide the talking points for the eval. Afterwards, I compile a one page written evaluation I give to them. You might want to try it to see if it works in your context.

Staff Self-Evaluation/Annual Review

Employee name: _________________________ date:______   review period: ____________


  • Do you know what is expected from you in your role?
  • Do you know what is most important in your role?
  • Do you have the materials and resources you need to do your work right?
  • Do you have the opportunity to do what you do best almost every day?
  • In the last seven days, have you received recognition or praise for doing good work?
  • Does your supervisor or someone at work seem to care for you as a person?
  • At work do you feel like your opinions seem to count?
  • Does our mission make you feel like your job is important?
  • Are your fellow staff members committed to doing quality work?
  • Do you have a best friend at work?
  • In the last six months has someone at work talked to you about your progress?
  • In the last year have you had the opportunity at work to learn and grow?


How would you evaluate yourself in the following staff value areas (10 being the highest)?

  • Integrity                                       1    2    3    4    5    6    7    8    9    10
  • Attitude (positive, coachable, servant-like)      1    2    3    4    5    6    7    8    9    10
  • Volunteer appreciation/development            1    2    3    4    5    6    7    8    9    10
  • Holistic health (body, soul, spirit)                  1    2    3    4    5    6    7    8    9    10
  • Simplicity                              1    2    3    4    5    6    7    8    9    10
  • Authenticity                              1    2    3    4    5    6    7    8    9    10
  • Teamwork (loyal, resolves conflicts)            1    2    3    4    5    6    7    8    9    10
  • Continual growth/learning                  1    2    3    4    5    6    7    8    9    10
  • Health work ethic (excellence, hard worker, fun)      1    2    3    4    5    6    7    8    9    10
  • Risk taking (bold steps of faith)                  1    2    3    4    5    6    7    8    9    10
  • Other areas
  • Budget (wisely manages budget)                        1    2    3    4    5    6    7    8    9    10
  • Evangelism (invests in and shares w/seekers)            1    2    3    4    5    6    7    8    9    10
  • Creativity                                                             1    2    3    4    5    6    7    8    9    10
  • Leadership                                                            1    2    3    4    5    6    7    8    9    10

Comments about staff values:

Describe your overall job performance?


Areas in which you’d like to improve:

I believe that my spiritual gifts of____________________________________________are being: __Maximized       __Moderated       __Minimized       __Unused


GOALS (please attach a current copy of your goals with progress notes included)

For______ ______ through _______ ______

(month)  (year     (month)     (year)


1. Do you feel your area of ministry has been well identified and/or communicated to the:

Staff?             __Yes     __Somewhat     __No

Church body?             __Yes     __Somewhat     __No

Within your area?            __Yes     __Somewhat     __No

As a staff:

2. Where and how would you like to see communication improve or increase?

As a church:

3. Where and how would you like to see communication improve or increase?

In your area of ministry:

4. Where and how would you like to see communication improve or increase?

Staff Relationships

1. With how many people have you experienced significant frustration this past year?

__Some           __One or Two            __None

2. What attempts have you made to improve these relationships? Are the issues still outstanding?

3. Any thoughts or ideas on how we can improve staff relationships?

4. Any thoughts on how to improve relationships with church leadership?

5. Are all your relationships consistent with biblical standards of sexual and moral purity?

Comment(s) on any of the above:

Energizers and Stressors

1. In what area of ministry are you most productive, energized, or fulfilled?

2. On what do you spend most of your work time?

3. Are there areas of work or ministry in which you spend too much time?

4. In what area of ministry do you experience the greatest amount of stress and frustration?

5. What area of ministry do you find difficult to resolve?

Team Development

1. How would you describe the current status of the ministry teams you lead?

2. Who are the names of new leaders/volunteers you have brought into ministry during this last year?

Personal and Professional Development

1. In what area would you like additional development or skill training?

2. How can your supervisor help you in these areas?

3. What do you believe you can do to develop in these areas?

4. Does someone hold you spiritually accountable?  __Yes     __No

How would you describe the effectiveness of that accountability?

Other areas

Anything else you’d like to discuss with your supervisor:

Any suggestions on how to improve this review process?

What kind of staff eval has worked for you?

Related posts:

How to Pray According to Your Enneagram Personality

Prayer isn’t the easiest thing we do.  Life is full and finding time and the words to say and the words to hear can be challenging. Yet, a very popular personality tool, called the Enneagram, can give us some insight on prayer. Today’s post is by my friend, Ryan Lui, an accredited practitioner of the Enneagram.

According to the Enneagram, there are 9 personalities categorized primarily by an overarching fixation in life. If God is the answer to all our desires and problems, then the Enneagram can help guide our prayer life efficiently and fruitfully towards him.

Here is a quick description of each Enneagram type’s problem fixation and their prayer focus. 

One’s desire goodness in themselves, others, and the world and are fixated on what’s wrong (in themselves, others and the world). The focus of the One’s prayer will be serenity: accepting what they cannot change and lifting it up to God.

Two’s desire love of self, others and God. They are fixated on the needs of others and the world and burdened by the perceived responsibility to solve them all. The focus of the Two’s prayer will be humility: accepting their own finiteness and trusting God’s infinite power to save.

Three’s desire the recognition of others and are fixated on the need to meet and exceed the perceived expectations of others. The focus of the Three’s prayer will be integrity: taking off their mask, embracing authenticity and living for an audience of one.

Four’s desire perfection in beauty and are fixated on what is missing in their life and the world. The focus of the Four’s prayer will be gratitude: recognizing the many and rich blessings of God in their life and in the world.

Five’s desire understanding and are fixated on their lack of resources and abilities. The focus of the Five’s prayer is non-attachment: detaching themselves from the finiteness of their understanding and embracing God’s ability to appear and provide.

Sixe’s desire stability and are fixated on the possibilities of failure and danger. The focus of the Six’s prayer is courage: stepping onto the waters, recognizing God’s call to trust and walk in faith in Him.

Seven’s desire experience and are fixated on the future at the expense of the present. The focus of the Seven’s prayer is sobriety: experiencing God in the mundane and ordinariness of the here and now.

Eight’s desire autonomy and are fixated on controlling as much of their life as possible. The Eight’s focus in prayer is innocence: acknowledging and embracing their emotional needs to God as their loving Father.

Nine’s desire peace and are fixated on the aversion of conflict and burdened by their frequent avoidance of necessary conflict towards worthy endeavors. The Nine’s focus in prayer is participation: taking up Christ’s yoke together, walking and working together toward growth and fruitfulness.

Although we would all benefit from prayerfully reflecting on all of the these fixations and focuses, it’s helpful to be more mindful of the specific area that has often pervaded our own life and to purposefully invite God into it as our ultimate hope and salvation.

Ryan is Pastor of Life Groups at Tenth Church, Vancouver, BC. He is the author of Being is Greater Than Doing and . You can download Ryan’s 60+ page e-book on the Enneagram, The Nine Kinds of Christians, and other resources for life at

The Post-Easter Church Lull: 4 ways a pastor can prepare for it

For many churches, Easter is the highest attended service(s) of the year. Leading up that weekend church leaders log extra hours to plan Easter egg hunts, prepare for extra services, create invitation fliers, and spruce up the building. Yet, the inevitable happens, the post-easter lull. The following Sunday attendance and energy usually drops precipitously. At least that’s been my experience after 38 Easters as a pastor. So, what can we do? Here are three suggestions.

  1. Normalize: Expect that you will probably feel somewhat down for a few days. It’s normal after an emotional high. By bringing your expectations more in line with what you experience, you avoid dumping another emotional weight on top (the one that says you should not be feeling down).
  2. Expectations: Set staff and leadership expectations for the week that follows. Remind them to prepare for a potential downer. Although I’ve heard miracle stories about churches that had a giant attendance the Sunday after Easter, I wonder if many of those stories have become simple folklore. If you’ve discovered the secret of how to motivate the once-a-year-attender to disrupt his Sunday routine two weeks in a row to come back to your church, please share your secret with me.
  3. Soul and Body Care: Take an extra day off and do something totally refreshing and fun. Get more sleep. Take a nap each day. Eat right and exercise more.
  4. Faith: Trust God that He will do His work if you do yours. Diligently prepare for Easter, pray for God to work, and pray for those who attend. Then leave the results to Him. He will bring back those who should return and He will help you emotionally recover. Remember, although the world remembers Jesus’ resurrection once a year, our churches should celebrate his resurrection each week and we should celebrate it each moment.

If you’ve experienced the post-Easter lull, what has helped you through it?

Related Posts:

If You Like Podcasts…

Many of you listen to podcasts. They’re a way to quickly learn some great stuff about the topics you enjoy. As many of you know, Moody Publishing recently released my latest book on mindfulness for Christians, called Holy Noticing: The Bible, Your Brain, and the Mindful Space Between Moments. It’s a guide that intersects Scripture and neuroscience to give a simple tool to practice mindfulness. I’ve had the privilege of being interviewed on a few podcasts and I’ve listed them below with links to the podcasts. Also, at the bottom of this post I’ve provided a link to free graphic I want to share with my readers that shows the history of Christian mindfulness.

Holy Noticing book ad
  1. AndSons is a podcast by two of the sons of John Eldridge who wrote the popular book Wild at Heart. These guys are a great duo. Here’s the link.
  2. JesusSmart is a podcast by Brian Del Turco, a really cool guy. Here’s the link.
  3. Professional Christian Coaching Today’s podcast came out before the book came out. The interview was hosted by Chris McCluskey and Kim Avery, two friends of mine who are world leaders in Christian coaching. Here’s the link.
  4. Salty Believer is hosted by my friend Bryan Catherman, who is a pastor in Utah. Here’s the link.
  5. Although this was not a podcast, it is a written interview with Dr. Ed Stetzer, world renowned Christian writer, researcher, and theologian. Here’s the link.
  6. Here’s a video interview I did with Rabbi Eric Walker of Igniting a Nation, a fascinating and super smart guy. Here’s the link.
  7. Here’s the video trailer for the book. It really turned out well.
  8. And, here is one of the best written reviews I’ve seen. It’s by Sean Nemecek who has a great site for pastors called The Pastor’s Soul.

Here’s the link to the graphical timeline of famous Christians through the ages who practiced mindfulness and similar practices.

Related posts:

10 Benefits from Practicing Mindfulness

Mindfulness is a big deal in today’s culture. Businesses such as Apple, sports figures such as basketball player Kobe Bryant, and the popular press such as Time magazine have all given it their stamp of approval. Governments are spending hundreds of millions of dollars researching it[1]and it has become a billion dollar a year business[2]  In fact, Apple chose a mindfulness app as their app of the year for 2017.[3]But, should Christians embrace it? Yes, because mindfulness in the Christian tradition has support in Scripture and church history. It’s a lost spiritual discipline that believers should reclaim. I define mindfulness for the Christian with these two words: Holy Noticing. Holy noticing is noticing with a holy purpose, God and His handiwork, our relationships, and our inner world of thoughts and feelings.

Although mindfulness is no panacea that solves every problem, neuro-scientific research continues to uncover many practical benefits. Here are the top 10 benefits of mindfulness, holy noticing, for the Christian.

1. It helps us avoid spiritual forgetting.

In the book of Psalms, the psalmist records what often happens to us in our walk with God: our mental chatter and the stories we tell ourselves often leads us to forget God, what He has done, and what He is doing, at least temporarily. 

Mindfulness, however, can help us counter our tendency to spiritually forget God. It helps interrupt our thought stream that often gets hooked on unhealthy regrets and ruminations about the past, misrepresentations about the present, and worries about the future. It helps us spiritually remember by calming our brain’s fear centers while simultaneously engaging our thinking centers so that we can think more clearly and biblically. 

2. It enhances our mental health.

Neuroscientists have discovered specific brain processes involved in mindfulness. It helps keep negative emotions from running unchecked[4]and helps us avoid wrong assumptions and incorrect thought patterns.[5]It gives us greater awareness of our internal body sensations[6]which can cue unhealthy, unconscious thinking patterns. And it helps us ‘think about our thinking’ which make us consciously aware of unhealthy and sinful thinking.[7]We might call this mental reflection the Apostle Paul wrote about in Philippeans 4.8.

As a result, this way of life helps us more consistently act upon truth since we have the mind of Christ.(2 Cor 10.5, NIV) We think more biblically as we put into our working memory (also called short term memory) more truth (Phil 4.8). We become more present in the moment for God and others. And we less often ruminate over negative thoughts.

3. It increase our happiness by changing our interior landscape.

We are the product of both nature and nurture. That is, we inherited certain genetic traits from our parents’ genes (nature) and how they raised us also fashions who we are (nurture). Just as we received certain physical traits from our parents, we also inherited some of their mental and emotional natures. And genetics influences our happiness

Psychologist Dr. Sonja Lyubomirsky’s research[8]indicates that 50% of individual differences in happiness are determined by genes, 10% by life circumstances, and 40% by our intentional activities. So, 40% gives us significant latitude in how we can shape our happiness with God’s help. Mindfulness can help make a difference with that 40%. 

A mindful lifestyle enhances the brain’s ability to rewire itself through experience, thoughts, and behavior. It’s called neuroplasticity. That is, the brain is more like pliable putty than rigid porcelain. What we think about and do changes our brain. When mindfulness effects neuroplasticity it’s like an electrician running new wiring to bring a house up to code. 

4. It helps us live more as human ‘beings’ rather than human ‘doings.’

God created us with incredible minds that allow us to solve intricate problems. But sometimes our problem-solving mode does not serve us well. When we face emotional pain and stressful thoughts, we try to solve these problems. Why do I feel this way? Where did these thoughts and feelings come from? What can I do to make them go away? 

This problem-solving mode is called the doing mode. The doing modetricks us to believe that productivity, speed, and efficiency are ultimate goals in life. When we stay in our doing mode, itis like being on autopilot all the time. We act with little clear thinking.

Our being modegives us a new perspective that frees us from overthinking, mentally reacting, and allowing afflictive emotions or thoughts to snowball. In the being modewe actually stay closer to Truth which in turn frees us. Jesus said in John 8.32 that when we know the truth, it sets us free. Knowing the truth in Jesus and knowing the truth about the present moment does indeed set us free. And mindfulness helps us ‘be’ in the moment more often.

5. It helps us learn to live in the valleys of life with more peace.

Researchers have categorized mindfulness as either a trait(a lifestyle, habit, or disposition stable over time)[9]or a state(temporary and may be induced by our current situation). As you grow in your ability to make mindfulness more of a trait in your life, you will more often bring an awareness of God’s presence to your mind, heart, and activities, a posture Paul describes as praying without ceasing. (1 Thes 5.17, NIV)

Devotional writer, Oswald Chambers, illustrates this state versus trait idea when he writes about mountain top experiences versus living in the valley. He says that we are made for living in the valleys of life not in the mountain top experiences, even though we may want to live there.[10]He writes, “It is in the valley that we have to live for the glory of God. We see His glory on the mountain, but we never live for His glory there.[11]

6. It minimizes the effects of chronic stress. 

Chronic stress damages our bodies through the long-term effects from the stress hormone, cortisol. Practicing mindfulness can decrease the amount of cortisol in our bloodstream.[12]It also increases our brain density (gray matter) in areas involved in memory, learning, problem solving, conflict monitoring,[13]emotional self-awareness, and self-regulation.[14]It can even help improve our sleep[15]which chronic stress often disrupts.

7. It improves the bio-markers of a healthy body.

One of the most exciting new neuroscience findings involves its effects on inflammation, now considered a key marker in many chronic diseases. In one study, participants who went through a three-day mindfulness retreat showed a decrease in a biomarker of inflammation compared to a control group.[16]Another study showed a direct link between this practice and reducing genetic markers associated with inflammation.[17]

Another exciting finding involves a key measure of health called heart rate variability (HRV). HRV measures the variation between each heartbeat. A higher HRV is considered a measure of good health. For those who struggle with anxiety, mindfulness is associated with a higher HRV.[18]

8. It may slow the aging process.

A mindful lifestyle may actually help us live longer by slowing the aging process.[19]At the end of our chromosomes lie protective caps, like plastic caps at the end of shoelaces. They’re called telomeres and are linked to longevity. The longer and healthier your telomeres, all else being equal, the longer you tend to live. Chronic stress apparently shortens them. Telomerase is an enzyme (a catalyst that brings about a chemical reaction) that slows the shortening of these telomeres. Some studies show that those who practice those who practice mindfulness have more telomerase, a good indicator of a longer life span. 

9. It helps us control our negative emotions better.

In many ways mindfulness decreases the power negative emotions wield over our thinking and behavior.[20]The goal of the mindfulness is not to avoid feelings nor to detach ourselves from emotions, but to notice and respond to them in a God-honoring way. Mindfulness lowers anxiety and depression[21]and helps us reduce aggressiveness and anger.[22]

It can also help us get unstuck from the automatic responses to our emotions like reactivity, hopeless thinking, defensiveness, and self-condemning thoughts including the misconception that good Christians don’t feel these kinds of emotions. 

10. It helps us avoid common thinking traps.

God has given our minds an incredible ability to think about the past and imagine the future. Scripture tells us to reflect over God’s deeds in the past (Ps 77:11) and anticipate Jesus’ return in the future (Matt. 24:42). Unfortunately, as a result of the fall these mental abilities often don’t work well. We obsess about what’s wrong in the present. We anticipate the future, and worry about it, projecting worst-case scenarios into it. 

Mindfulness can help you detach from wrong thinking in the same way that Teflon detaches from food. When you cook something in a Teflon-coated pan, food simply slides off because it doesn’t stick. When you detach from these thoughts, you don’t overly identify with them by getting hooked on your evaluations and judgments of them. You realize you are not those thoughts. Rather, you are a person that is aware of those thoughts. You are stepping back to gain a wide-angle perspective of the situation and the thoughts that resulted. 

So, for the Christian, mindfulness offers many benefits.

Be sure to check out my newest book called Holy Noticing: The Bible, Your Brain, and the Mindful Space Between Moments just released by Moody Press.

Related posts:

[1]Elizabeth Harrington, “NIH Has Spent $100.2 Million on Mindfulness Meditation,” Washington Free Beacon, December 16, 2014,

[2]“Meditation Has Become Big Business,” Fortune, accessed November 3, 2017,


[4]This is called affective bias.

[5]This is called knowing wrongly. Brown, Creswell, and Ryan, Handbook of Mindfulness, p 42.

[6]This is called interoception. “The Strange Case of Interoception and Resilience,” Body in Mind, May 17, 2016,

[7]This is called metacognition. Dilwar Hussain, “Meta-Cognition in Mindfulness: A Conceptual Analysis,” Psychological Thought8, no. 2 (October 16, 2015): 132–41.

[8]Sonja Lyubomirsky, The How of Happiness: A New Approach to Getting the Life You Want(Penguin Books, 2007), pp 20-22.

[9]J David Creswell et al., “Neural Correlates of Dispositional Mindfulness During Affect Labeling:,” Psychosomatic Medicine69, no. 6 (July 2007): 560–65, doi:10.1097/PSY.0b013e3180f6171f.

[10]Oswald Chambers, My Utmost for His Highest: Updated Edition, Updated (Discovery House Publishers, 1992), p. 275.

[11]Ibid, p. 276.

[12]Karen O’Leary, Siobhan O’Neill, and Samantha Dockray, “A Systematic Review of the Effects of Mindfulness Interventions on Cortisol,” Journal of Health Psychology21, no. 9 (September 2016): 2108–21,

[13]Scott Barry Kaufman and Carolyn Gregoire, Wired to Create: Unraveling the Mysteries of the Creative Mind(TarcherPerigee, 2015), pp 112-113.

[14]Daniel Goleman and Richard J. Davidson, Altered Traits: Science Reveals How Meditation Changes Your Mind, Brain, and Body(Avery, 2017), p. 180.

[15]Andrew J. Howell, Nancy L. Digdon, and Karen Buro, “Mindfulness Predicts Sleep-Related Self-Regulation and Well-Being,” Personality and Individual Differences48, no. 4 (March 2010): 419–24,

[16]Carnegie Mellon University, “Neurobiological Changes Explain How Mindfulness Meditation Improves Health – News – Carnegie Mellon University,” $dateFormat,

[17]Ivana Buric et al., “What Is the Molecular Signature of Mind–Body Interventions? A Systematic Review of Gene Expression Changes Induced by Meditation and Related Practices,”Frontiers in Immunology8 (2017),

[18]Annette M. Mankus et al., “Mindfulness and Heart Rate Variability in Individuals with High and Low Generalized Anxiety Symptoms,” Behaviour Research and Therapy51, no. 7 (July 1, 2013): 386–91,

[19]Elizabeth A. Hoge et al., “Loving-Kindness Meditation Practice Associated with Longer Telomeres in Women,” Brain, Behavior, and Immunity32 (August 2013): 159–63,

[20]Kirk Warren Brown, J. David Creswell, and Richard M. Ryan, eds., Handbook of Mindfulness: Theory, Research, and Practice, Reprint edition (The Guilford Press, 2015), p. 42.

[21]Bingaman, Kindle e-book locs 85-87.

[22]Ashley Borders, Mitch Earleywine, and Archana Jajodia, “Could Mindfulness Decrease Anger, Hostility, and Aggression by Decreasing Rumination?,” Aggressive Behavior36, no. 1 (January 1, 2010): 28–44,